Audio-Visual and Access Info for Presenters

We would like to make this conference as inclusive and accessible as possible. To that end, we ask all presenters to think creatively about ways of communicating with an audience of blind and non-blind participants from a variety of cultural and linguistic backgrounds.

The three rooms we are using for sessions all have a PC with monitor, a data projector and screen, and speakers. Microsoft Office 365 is installed on the PCs and they run the 2013 version of PowerPoint. Two of the three rooms also have an induction loop and a DVD player. (If you would like to use either of these latter features, please let Hannah know so that she can arrange the programme accordingly). All conference delegates will have access to free wifi: please ask at the Conference Registration Desk for details.

We ask that presenters who will be using PowerPoint presentations describe any images they use and keep text to a minimum. Please also consider using a high contrast colour scheme and a simple template. If you intend to circulate handouts, please provide large print (18 pt) and send electronic versions to Hannah in advance. A dropbox folder will be made available to conference delegates who wish to access documents electronically. Please e-mail Hannah or Vanessa if you would like access to this folder. Braille and large print copies of the conference programme will be available from the Conference Registration Desk.

Papers should last no more than 20 minutes and this time should include the time needed to describe any images included in the presentation. Chairs will alert presenters when they reach the 20 minute mark and ask them to conclude their presentations. After all the presenters in a session have given their papers, there will be time for discussion and questions. Please assist Chairs and Presenters by giving your name before you ask a question.

Large print name badges will be available for delegates who would like to use them.

All the conference papers will be presented in rooms on the ground floor of the Management Building. The art exhibits will also be on display on the ground floor of the Management Building. Breakfast (for residential delegates and guests), refreshments and lunch will also be served in this building. (But PLEASE NOTE: breakfast for those staying extra nights on Friday 26th, Saturday 27th and Tuesday 30th will be served in The Hub.

Evening meals and the closing events of the conference will take place in the Founder’s Building, which is a 5 minute walk from the Management Building. Both the Management Building and the Founder’s Building have step-free access and wheelchair accessible washrooms. A car will be available to transport people from Gowar (standard accommodation) to the Management Building; please contact Hannah for more information. Taxis can be called for pickups very near to the Management Building entrance. The number is 01784 471111.

The red lines on the campus plan indicate the recommended wheelchair routes around campus. Student volunteers will be available to guide delegates to and from their accommodation.

Delegates arriving on Friday 26th and Saturday 27th June should go to Founders’ Reception (economy rooms in Founders) or The Hub main reception (standard rooms in Gowar). Check in is from 2pm and check-out on the day of departure is by 10am. There is luggage storage in both Founders and The Hub and during the conference itself luggage can also be stored in the Management Building. Breakfast on Saturday 27th, Sunday 28th and Wednesday 1st July for those who are staying extra nights will be served in The Hub for both economy and standard delegates. Delegates arriving on Sunday or Monday should collect their room keys from the Management Building Foyer where the conference is taking place. Breakfast for residential delegates and guests on Monday and Tuesday will be served in the Management Building Foyer.